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Executive Assistant to CEO

A dynamic Executive Assistant with excellent knowledge of English, German and Russian is needed to support the CEO in large a multinational company located in the center of Vienna. The intensive work will be generously renumerated by the salary above the market.

Primary Responsibilities:

·        1) Planning of the daily schedule;

·        2) Organisation of internal and external meetings and negotiations, service support;

·        3) Taking minutes of meetings if requested;

·        4) Control of the CEO's tasks;

·        5) Business trip organisation and visa support;

·        6) Preparing and editing meeting materials, presentations;

·        7) Support in communication with the local authorities;

·        8) Other ad hoc tasks

Organisation of work of Administrative Support and Document Flow function in 3 offices:

·        1) Task distribution and execution control;

·        2) Development of internal processes;

·        3) Employee goal-setting, assessment and development;

·        4) Leading on cross-functional projects

Candidate requirements::

  • ·        Higher education (min. Bachelor degree);
  • ·        Minimum 2 years of similar work experience;
  • ·        Excellent MS Office skills;
  • ·        German, Russian and English: fluent in spoken and written (C1-C2);
  • ·        Structured and independent way of working;
  • ·        Balanced and stress-resistant personality;
  • ·        EU work permit;
  • ·        Friendly and professional attitude.
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